Affiliate Accounting Procedures
Disclaimer: In 2020 CKCF has established a new relationship with an accounting firm and a software vendor, due to this some of these processes may be modified during the course of the year as we establish new internal protocols for our service delivery. Changes will be posted here. Please contact Melinda Newell with any questions or concerns.
Should you have any questions regarding CKCF’s role as host of your Foundation, check out the following document.
Auction and In-Kind Donations
You will need to value each donated item if you are providing a donor receipt to the donors who purchase the items from the auction. The best way to do this would be to have the donors of the donated items provide the value. The IRS even suggests putting the value of the items on the program so donors (the auction item purchasers) know what amount will be deducted from the total purchase price. Below is from the IRS website. You can also choose to say that certain items don’t have a value since they are used or out of style, etc.
“Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction.”
Auction and In-Kind Donation Forms
Event/Fundraising Policy and Procedures
Please submit your Event Fundraising Application Form online using the link below. It is a six-page form. We encourage you to print the e-application and complete on paper before submitting your application online. You may also want to review activities that are not covered by our insurance company: 2019-20 Event Exclusions.
For your convenience, we have provided a fillable event form to guide your online submission. Event Fundraising Application Form – Fillable Worksheet
Individual forms from packet above
- 2020 Event Fundraising Check Sheet
- 2020 Donation Deposit Record – Fillable
- 2020 Event Fundraising Donation Spreadsheet
- 2020 Distribution Recommendation Form – WORD
- 2020 Distribution Recommendation Form – PDF
- 2020 Fillable W-9
Crowd Consent Poster
The crowd consent poster is available for you to produce. the finished size is 16×20 inches. If you need a different file, please contact CKCF for more information.