Affiliate Accounting Procedures
We have established procedures for the CKCF accounting practices. If you have questions, please contact Brenda Eitzen.
Should you have any questions regarding CKCF’s role as host of your Foundation, check out the following document.
Auction and In-Kind Donations
You will need to value each donated item if you are providing a donor receipt to the donors who purchase the items from the auction. The best way to do this would be to have the donors of the donated items provide the value. The IRS even suggests putting the value of the items on the program so donors (the auction item purchasers) know what amount will be deducted from the total purchase price. Below is from the IRS website. You can also choose to say that certain items don’t have a value since they are used or out of style, etc.
“Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction.”
Auction and In-Kind Donation Forms
Event/Fundraising Policy and Procedures
Please submit your Event Fundraising Application Form online using the link below. It is a six-page form. Below you will find a WORD version of the application to assist you in preparing your online submission.
Individual forms from packet above
- 2018 Event Fundraising Application Form – Fillable
- 2018 Donation Deposit Record – Fillable
- Event Fundraising Donation Spreadsheet
- 2018 Distribution Recommendation Form
- 2018 Fillable W-9
Crowd Consent Poster
The crowd consent poster is available for you to produce. the finished size is 16×20 inches. If you need a different file, please contact CKCF for more information.