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AFFILIATE ACCOUNTING PROCEDURES
Disclaimer: In 2020 CKCF has established a new relationship with an accounting firm and a software vendor, due to this some of these processes may be modified during the course of the year as we establish new internal protocols for our service delivery. Changes will be posted here. Please contact Melinda Newell with any questions or concerns.
HOST/AFFILIATE RESPONSIBILITIES
Should you have any questions regarding CKCF’s role as host of your Foundation, check out the following documents.
Event/Fundraising Policy and Procedures
Please submit your Event Fundraising Application Form online using the link above. Make sure you are familiar with CKCF’s Event/Fundraising Policies and Procedures. You may also want to review activities that are not covered by our insurance company.
- Event/Fundraising Policy & Procedure
- Exclusion to Insurance Coverage
- Assessment Tool for Potentially Controversial Grantmaking and Events (fillable)
Individual forms from packet above
- Event Fundraising Check Sheet
- Donation Deposit Record (fillable)
- Event Fundraising Donation Spreadsheet
- Distribution Recommendation Form (Fillable)
- Blank-W-9
Multi-Media Consent
Individual Consent Forms: Multi-Media Consent Forms are available online or as a printable PDF. Use this form if you are an adult, parent or guardian of a minor, or institutional representative to allow CKCF to use your photos, images, or interviews in our marketing materials for promotional purposes.
Crowd Consent Poster: The crowd consent poster is available for you to produce. The finished size is 16×20 inches. If you need a different file, please contact CKCF for more information.
Auction and In-Kind Donations
POLICY: You will need to value each donated item if you are providing a donor receipt to the donors who purchase the items from the auction. The best way to do this would be to have the donors of the donated items provide the value. The IRS even suggests putting the value of the items on the program so donors (the auction item purchasers) know what amount will be deducted from the total purchase price. Below is from the IRS website. You can also choose to say that certain items don’t have a value since they are used or out of style, etc.
“Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction.”
