Accounting Processes


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HOW TO GET BILLS PAID, EXPENSES REIMBURSED, AND GRANTS DISTRIBUTED

CKCF Forms you’ll need for spending money

  • Anytime your board approves the payment of a bill or a grant distribution, your treasurer needs to submit a Distribution Recommendation Form with supporting documentation, including board minutes with approval of expense, invoice or receipt, and if a new payee, a completed W-9.
  • A W-9 form is required for vendors or individuals being reimbursed.  If this is a recurring payment, CKCF will have this on file.  If not, click here for a blank W-9 form.

 

HOW TO SEND IN CONTRIBUTIONS

  • Donation Forms must be submitted with each donation. Donor wishes should be documented.
  • Whenever your board plans an event outside of regular board meetings (fundraising, educational, meet and greet, etc.), please review the Event and Activities Fundraising Policy and Procedures
    • If youth are involved, board members may need to complete a Background Check. Payment for this background check will be made from your affiliate’s Operating Fund or the specific component fund hosting/benefitting from the event.
  • 60 days prior to the event, you will need to submit a CKCF Event Form.

 

Additional Resources