Planning Award Ceremonies


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Competitive Grant Cycles and Awards

Competitive Scholarship Cycles and Awards

When a community foundation awards grants and scholarships it’s an important time to broadcast this activity in your community. This can be done several ways:

  • Host an event
  • Send out media releases
  • Post pictures about it on your Social Media pages
  • As appropriate, give receiving organizations a sign or giant check to display about the grant from your foundation
  • Consider hosting an event at the location where a grant has been spent on a new project to show the community what your foundation funded. A media release after grant funds are utilized is also a good option.

Each of the above efforts requires a bit of extra work on the part of the board but it is well worth it! Your board may want to appoint a Task Force to plan for your awards. Let’s unpack the points above:

HOST AN EVENT

SEND OUT MEDIA RELEASES 

  • Promote your event everywhere you can think of… to the media using a Media Release, church bulletin announcements, school district and city newsletters, with posters at senior center, bank, on Social Media, etc.
    • Before submitting a release to the media, be sure to get it approved by Angie, CEO before sending it out.
    • LINK: Sample Media Release
  • Post the Crowd Sourcing Poster in a prominent place at your event.

POST PICTURES ON SOCIAL MEDIA

  • Ask someone to take photos at the event for use now and later on Social Media and in Media Releases. Be sure to get Photo Consent Release Forms signed by each individual in your photos, one for adults, one for minors:
  • Did you get your media release approved?
    • Create a Facebook event or at least a post

PRESENTING THE GRANT

  • Prepare the scholarship or grant recipient to tell their story at the celebration and give recipients a couple minutes to speak about the project being funded through your grant award at the celebration
  • It is not entirely necessary to hand the recipient the actual award check at the celebration
  • A symbolic envelope or certificate will do the trick!
  • Consider asking one of your current or past grant recipients to host your celebration at their facility.
  • Recognize the donor(s) who make grants and scholarships possible and tell their story (with their permission) to inspire others to get involved.