Accounting and Event Processes


RETURN HOME – TABLE OF CONTENTS


HOW TO GET BILLS PAID, EXPENSES REIMBURSED, AND GRANTS DISTRIBUTED

CKCF Forms you’ll need for spending money

  • Anytime your board approves the payment of a bill or a grant distribution, your treasurer needs to submit a Distribution Recommendation Form with supporting documentation, including board minutes with approval of expense, invoice or receipt, and if a new payee, a completed W-9.
  • A W-9 form is required for vendors or individuals being reimbursed. Click here for a blank W-9 form.

 

HOW TO SEND IN CONTRIBUTIONS

  • Donation Forms must be submitted with each donation. Donor wishes should be documented.
  • Whenever your board plans an event outside of regular board meetings (fundraising, educational, meet and greet, etc.), please review the CKCF Event Policy.
    • If youth are involved, board members may need to complete a Background Check. Payment for this background check will be made from your affiliate’s Operating Fund or the specific component fund hosting/benefitting from the event.
  • 60 days prior to the event, you will need to submit a CKCF Event Fundraising Form.

 

Additional Resources